FROM:
David P. Donery, Town Manager
SUBJECT:
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Review and approve updated Town Council meeting format for implementation on October 25, 2022
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RECOMMENDATION
recommendation
That the Town Council review and approve the updated public meeting format set to begin on October 25, 2022.
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BACKGROUND
At their meeting on September 27, 2022, the Town Council considered several options for conducting public meetings. These options included:
1) Continue to utilize a hybrid meeting format which allows for participation by elected/appointed officials and staff either in-person or virtually, with public participation remaining virtual.
2) Continue to utilize a hybrid meeting format for both elected/appointed officials and allow the public to join in-person and/or virtually.
3) Return to in person only without a virtual/hybrid component to the meeting.
DISCUSSION
The Council discussed the various options and there was consensus to select Option #2. The Council requested that staff bring back an item to confirm this decision and that it be implemented beginning at the October 25, 2022 Town Council meeting.
As this option will allow for in-person public participation, the Council requested that staff arrange the seating for the public so that there is space between the seats and that we allow no more that 50% of the legal occupancy of the room in at one time. It was noted that the lobby and adjacent outdoor space under the arbor have speakers and the meeting can be viewed through windows. The Council also requested that the microphone to be used for in-person public input be placed in the center isle towards the back of the room and that any queue that is formed be in the lobby.
In addition, the Council requested that Town Council members be seated with one seat space between them. Staff will also place HEPA-filtered air purifiers in the Council Chambers to be operating during meetings.
Boards, Commissions and Committees
It is suggested that ...
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